mail-sorter

mail-sorter is a script for keeping your mailbox tidy. I wrote it because I could not find a mail application, that could sort mails based on age and seen status. You provide mail-sorter with a mail_config.yaml and a mail_sorting_rules.yaml and it will sort your mail based on the following criteria:

criterion (defaults)	example	default	optional
max_emails_per_rule	50	10	yes

criterion (rules)	example	default	optional
servers	- "Server 1" - "Server 2"		no
input_folder	Office/Important	INBOX	yes
output_folder	Office/Important/Old		no
sender_contains	@example.com		yes
subject_contains	Meeting Notes		yes
min_mail_age	14d, 4w, 2m	31d	yes
read_status	unseen	seen	yes

Configuration files

mail_config

Your mail_config.yaml contains the information about your email servers and login credentials. Be sure to keep these secure. I've kept them in a seperate file, so you can share and backup your rules more easily, as the rules file can become quite big. Your configuration could look like this:

servers:
  - name: "Google Mail"
    server: "imap.gmail.com"
    username: "[email protected]"
    password: "your_google_password"
  
  - name: "Second Server"
    server: "imap.secondserver.com"
    username: "[email protected]"
    password: "your_second_password"

mail_sorting_rules

Your mail_sorting_rules.yaml contains the actual sorting rules. These can be configured to run on only one or multiple of your accounts:

defaults:
  max_emails_per_rule: 10 # Maximum number of emails to move per rule

rules:
  - servers:
      - "Google Mail"
      - "Second Server"
    input_folder: "INBOX"
    output_folder: "Belege/Paypal"
    sender_contains: "@paypal.com"
    subject_contains: "Zahlung"
    min_mail_age: "2w"
    read_status: "seen"
  
  - servers:
      - "Second Server"
    input_folder: "INBOX"
    output_folder: "Promotions"
    sender_contains: "@newsletter.com"
    min_mail_age: "30d"
    read_status: "unseen"

Be careful to use multiple servers in one rule, as these rules and underlying folders need to be identical. Differing folder structure can make this script fail.

Install & run

# create virtual environment if not exits
python3 -m venv .venv
# activate envirnoment
source .venv/bin/activate
# install requirements
pip install -r requirements.txt
# run mail-sorter
python3 main.py

logging

By default the script only logs high level messages to the console and mail-sorter.log. You can choose to make it verbose by setting --log=INFO or --log=DEBUG.

⚠️ A word of caution: Log files can grow really fast and the logfile is not deleted automatically! Do not run this script at high log levels for extended periods fo time!

Todo

• Add logging to file to better monitor mail movements
• Dockerize the script for easier deployment
• Add dry-run feature
• Add rule building option
• Fix problems with umlauts (i.e. ä, ü, ö, ß, etc.)