Add 2023-06-19 meeting minutes

minutes/2023-06-19.html

@@ -0,0 +1,59 @@
+<!--#set var="title" value="SRCF Committee Meeting of 19 June 2023" -->
+<!--#include virtual="../inc/header.html" -->
+<h1><!--#echo encoding="none" var="title" --></h1>
+<p><strong>Venue:</strong> some bench on Parker's Piece</p>
+<p><strong>In attendance:</strong></p>
+<ul>
+  <li>James Steiner (jas330, Chairman)</li>
+  <li>Mathew Blowers (mb2528, Junior Treasurer)</li>
+  <li>Nils André (na600, Secretary)</li>
+  <li>Brychan Thomas (bt416, Publicity)</li>
+</ul>
+<h2>Bank account</h2>
+<ol>
+  <li>In order to have access to the bank account we need someone who is already on the mandate. The previous chair and
+    junior treasurer are not on the mandate but Bob Dowling, the senior treasurer, should already be on the mandate.
+  </li>
+  <li>Mathew should email Bob Dowling to get that sorted. Whilst he's at it he should ask other questions. For example,
+    it may be the case that the PayPal account can receive donations but not send money.</li>
+  <li>We will want the bank account to be sorted by the time we re-register the society.</li>
+</ol>
+<h2>Fresher's Fair</h2>
+<ol>
+  <li>A stall needs to be booked, potentially at the beginning of September. Nils volunteered to book the stall. James
+    expressed hope that the bank account will be accessible by then and mentioned awaiting reimbursement for the
+    previous year's expenses.</li>
+  <li>The committee should meet in September to organise the fresher's fair.</li>
+  <li>There is already a poster from last year but flyers will need to be printed. Last year around 80 flyers were
+    printed. 100 should be a safe number. Brychan points out he has £5 of credit at St Catharine's College and that it
+    cost £0.10 per A4 page.</li>
+  <li>The events that the society will run during the year need to be decided by then so they can be printed on the
+    flyers. Those include fresher's squash and a hackday during Michaelmas term. Other events that can be considered are
+    a trip to the computing museum and a hackday in Lent term but those are not as necessary to keep the society
+    running. The committee has the whole summer to come up with event ideas but if left for later in the year, those
+    events usually do not take place</li>
+</ol>
+<h2>Reunion dinner</h2>
+<ol>
+  <li>To celebrate the 25 years of the SRCF, a reunion dinner should be organised. One should have been organised for
+    the 20th anniversary but nothing took place.</li>
+  <li>The best time would probably be after exams.</li>
+  <li>Attendees will pay for themselves as the "pockets [of the SRCF] don't run that deep".</li>
+  <li>The venue should probably be more formal than a pub but a formal might be slightly expensive for all the
+    attendees. After the dinner, the attendees could go to Parker's Piece or a pub.</li>
+  <li>Previous committees, sysadmins, and donors (Brychan points out that the system that keeps track of donations
+    stopped working at some point). Edwin (previous Chair and current sysadmin) should be able to advise on who to
+    invite as well.</li>
+  <li>A location and provisional date should be decided on so that an email can be sent to gage interest. Brychan
+    volunteered to send the email.</li>
+</ol>
+<h2>Action points</h2>
+<ul>
+  <li>Mathew: Email Bob Dowling about bank account.</li>
+  <li>Nils: Book a stall for the fresher's fair.</li>
+  <li>All: schedule the next committee meeting to organise the fresher's fair.</li>
+  <li>All: come up with event ideas.</li>
+  <li>All: decide on a provisional date and venue for the reunion dinner.</li>
+  <li>Brychan: email potential attendees of the reunion dinner to gage interest.</li>
+</ul>
+<!--#include virtual="../inc/footer.html" -->

minutes/index.html

@@ -3,6 +3,16 @@
 <h2>Minutes</h2>
 
 <table class="table table-sm">
+  <tr>
+    <td></td>
+    <td>19<sup>th</sup> June 2023</td>
+    <td></td>
+    <td>
+      <a href="2023-06-19">Minutes</a>
+    </td>
+    <td></td>
+    <td></td>
+  </tr>
   <tr>
     <td>EGM</td>
     <td>30<sup>th</sup> April 2023</td>
@@ -18,7 +28,7 @@ <h2>Minutes</h2>
     <td>15<sup>th</sup> April 2023</td>
     <td></td>
     <td>
-      <a href="2023-04-15.html">Minutes</a>
+      <a href="2023-04-15">Minutes</a>
     </td>
     <td></td>
     <td></td>