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privacy.html
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<!DOCTYPE html>
<html lang="en">
<head>
<meta charset="utf-8">
<meta name="viewport" content="width=device-width, initial-scale=1, shrink-to-fit=no">
<title>CodeGrades - Privacy Policy</title>
<link rel="stylesheet" href="css/bootstrap.css">
<link rel="stylesheet" href="css/main.css">
<!-- Global site tag (gtag.js) - Google Analytics -->
<script async src="https://www.googletagmanager.com/gtag/js?id=UA-119767955-1"></script>
<script>
window.dataLayer = window.dataLayer || [];
function gtag() { dataLayer.push(arguments); }
gtag('js', new Date());
gtag('config', 'UA-119767955-1');
</script>
</head>
<body>
<div id="wrapper">
<main id="main">
<section class="how_it_works-section">
<div class="container">
<div class="row justify-content-center heading-row">
<div class="col col-md-10">
<h2>Privacy Policy</h2>
</div>
</div>
</div>
</section>
<section class="locations-section">
<div class="container">
<div class="row justify-content-center">
<div class="col col-md-8 item-row">
<h3>What is the purpose of this document?</h3>
<blockquote>
<p>CodeGrades Limited is committed to protecting the privacy and
security of your personal information.</p>
<p>This privacy notice describes how we collect and use personal
information about you during and after your web based
relationship with us, in accordance with the General Data
Protection Regulation (GDPR).</p>
<p>It applies to everyone.</p>
</blockquote>
<p>CodeGrades Limited is a "data controller". This means that we
are responsible for deciding how we hold and use personal
information about you. We are required under data protection
legislation to notify you of the information contained in this
privacy notice.</p>
<p>This notice applies to current and former members of the
public using this site. This notice does not form part of any
contract with you. We may update this notice at any time.</p>
<p>It is important that you read this notice, together with any
other privacy notice we may provide on specific occasions when we
are collecting or processing personal information about you, so
that you are aware of how and why we are using such
information.</p>
<h3>Data protection principles</h3>
<p>We will comply with data protection law. This says that the
personal information we hold about you must be:</p>
<ol>
<li>Used lawfully, fairly and in a transparent way.</li>
<li>Collected only for valid purposes that we have clearly
explained to you and not used in any way that is incompatible
with those purposes.</li>
<li>Relevant to the purposes we have told you about and limited
only to those purposes.</li>
<li>Accurate and kept up to date.</li>
<li>Kept only as long as necessary for the purposes we have
told you about.</li>
<li>Kept securely.</li>
</ol>
<h3>The kind of information we hold about you</h3>
<p>We will collect, store, and use the following categories of
personal information about you:</p>
<ul>
<li>Name</li>
<li>Email Address</li>
</ul>
<h3>How is your personal information collected?</h3>
<p>We collect personal information about everyone through use of
this website and its forms.</p>
<h3>How we will use information about you</h3>
<p>We will only use your personal information when the law allows
us to. Most commonly, we will use your personal information in
the following circumstances:</p><ol>
<li>Where we need to perform a contract we have entered into
with you.</li>
<li>Where we need to comply with a legal obligation.</li>
<li>Where it is necessary for our legitimate interests (or
those of a third party) and your interests and fundamental
rights do not override those interests.</li>
<li>Where you have given a freely given, specific, informed and
unambiguous consent to the processing of your personal
information for one or more specific purposes.</li>
</ol>
<p>We may also use your personal information in the following
situations, which are likely to be rare:</p>
<ol>
<li>Where we need to protect your interests (or someone else's
interests).</li>
<li>Where it is needed in the public interest or for official
purposes.</li>
</ol>
<h3>Situations in which we will use your personal information</h3>
<p>We will only process your personal information for the
following purposes:</p>
<ul>
<li>To respond to your contact form.</li>
<li>Processing anonymised statistical analysis of the traffic
on this website, for the purpose of ensuring stability and
availability of the services we offer to contracted
clients</li>
</ul>
<p>Some of the above grounds for processing will overlap and
there may be several grounds which justify our use of your
personal information.</p>
<h3>If you fail to provide personal information</h3>
<p>If you fail to provide certain information when requested, we
may not be able to contact you.</p>
<h3>Change of purpose</h3>
<p>We will only use your personal information for the purposes
for which we collected it, unless we reasonably consider that we
need to use it for another reason and that reason is compatible
with the original purpose. If we need to use your personal
information for an unrelated purpose, we will notify you and we
will explain the legal basis which allows us to do so.</p>
<p>Please note that we may process your personal information
without your knowledge or consent, in compliance with the above
rules, where this is required or permitted by law.</p>
<h3>Do we need your consent?</h3>
<p>We may approach you for your written consent to allow us to
process certain particularly sensitive personal data. If we do
so, we will provide you with full details of the information that
we would like and the reason we need it, so that you can
carefully consider whether you wish to consent. You should be
aware that, in accordance with our written policy document, there
are circumstances permitted by law where we may use particularly
sensitive personal data without you consent.</p>
<h3>Automated decision-making</h3>
<p>Automated decision-making takes place when an electronic
system uses personal information to make a decision without human
intervention. We are allowed to use automated decision-making in
the following circumstances:</p>
<ol>
<li>Where we have notified you of the decision and given you 21
days to request a reconsideration.</li>
<li>In limited circumstances, with your explicit written
consent and where appropriate measures are in place to
safeguard your rights.</li>
</ol>
<p>If we make an automated decision on the basis of any
particularly sensitive personal information, we must have either
your explicit written consent or it must be justified in the
public interest, and we must also put in place appropriate
measures to safeguard your rights.</p>
<p>You will not be subject to decisions that will have a
significant impact on you based solely on automated
decision-making, unless we have a lawful basis for doing so and
we have notified you.</p>
<h3>Data sharing</h3>
<p>We may have to share your data with third parties, including
third-party service providers and other entities in the
group.</p>
<p>We require third parties to respect the security of your data
and to treat it in accordance with the law.</p>
<p>We may transfer your personal information outside the EU.</p>
<p>If we do, you can expect a similar degree of protection in
respect of your personal information.</p>
<h4>Why might you share my personal information with third
parties?</h4>
<p>We will share your personal information with third parties
where required by law, where it is necessary to administer the
online relationship with you or where we have another legitimate
interest in doing so.</p>
<h4>Which third-party service providers process my personal
information?</h4>
<p>"Third parties" includes third-party service providers
(including contractors and designated agents) and other entities
within our group. The following third-party service providers
process personal information about you for the following
purposes: storage of your information, communicating with you,
processing your communications and requests.</p>
<h4>How secure is my information with third-party service
providers and other entities in our group?</h4>
<p>All our third-party service providers and other entities in
the group are required to take appropriate security measures to
protect your personal information in line with our policies. We
do not allow our third-party service providers to use your
personal data for their own purposes. We only permit them to
process your personal data for specified purposes and in
accordance with our instructions.</p>
<h4>When might you share my personal information with other
entities in the group?</h4>
<p>We may share your personal information with other third
parties, for example in the context of needing to share your
personal information with a regulator or to otherwise comply
with the law.</p>
<h3>Data security</h3>
<p>We have put in place measures to protect the security of your
information. Details of these measures are available upon
request. Third parties will only process your personal
information on our instructions and where they have agreed to
treat the information confidentially and to keep it secure.</p>
<p>We have put in place appropriate security measures to prevent
your personal information from being accidentally lost, used or
accessed in an unauthorised way, altered or disclosed. In
addition, we limit access to your personal information to those
employees, agents, contractors and other third parties who have a
business need to know. They will only process your personal
information on our instructions and they are subject to a duty of
confidentiality. Details of these measures may be obtained from
our Data Protection Officer.</p>
<p>We have put in place procedures to deal with any suspected
data security breach and will notify you and any applicable
regulator of a suspected breach where we are legally required to
do so.</p>
<h3>Data retention</h3>
<h4>How long will you use my information for?</h4>
<p>We will only retain your personal information for as long as
necessary to fulfil the purposes we collected it for, including
for the purposes of satisfying any legal, accounting, or
reporting requirements. Details of retention periods for
different aspects of your personal information are available in
our retention policy which is available from our Data Protection
Officer. To determine the appropriate retention period for
personal data, we consider the amount, nature, and sensitivity of
the personal data, the potential risk of harm from unauthorised
use or disclosure of your personal data, the purposes for which
we process your personal data and whether we can achieve those
purposes through other means, and the applicable legal
requirements.</p>
<p>In some circumstances we may anonymise your personal
information so that it can no longer be associated with you, in
which case we may use such information without further notice to
you. We will retain and securely destroy your personal
information in accordance with our data retention policy and/or
applicable laws and regulations.</p>
<h3>Rights of access, correction, erasure, and restriction</h3>
<h4>Your duty to inform us of changes</h4>
<p>It is important that the personal information we hold about
you is accurate and current. Please keep us informed if your
personal information changes during your working relationship
with us.</p>
<h4>Your rights in connection with personal information</h4>
<p>Under certain circumstances, by law you have the right to:</p>
<ul>
<li>Request access to your personal information (commonly known
as a "data subject access request"). This enables you to
receive a copy of the personal information we hold about you
and to check that we are lawfully processing it.</li>
<li>Request correction of the personal information that we hold
about you. This enables you to have any incomplete or
inaccurate information we hold about you corrected.</li>
<li>Request erasure of your personal information. This enables
you to ask us to delete or remove personal information where
there is no good reason for us continuing to process it. You
also have the right to ask us to delete or remove your personal
information where you have exercised your right to object to
processing (see below).</li>
<li>Object to processing of your personal information where we
are relying on a legitimate interest (or those of a third
party) and there is something about your particular situation
which makes you want to object to processing on this ground.
You also have the right to object where we are processing your
personal information for direct marketing purposes.</li>
<li>Request the restriction of processing of your personal
information. This enables you to ask us to suspend the
processing of personal information about you, for example if
you want us to establish its accuracy or the reason for
processing it.</li>
<li>Request the transfer of your personal information to
another party.</li>
</ul>
<p>If you want to review, verify, correct or request erasure of
your personal information, object to the processing of your
personal data, or request that we transfer a copy of your
personal information to another party, please contact <a href="mailto:mailto:[email protected]">[email protected]</a> in writing.</p>
<h4>No fee usually required</h4>
<p>You will not have to pay a fee to access your personal
information (or to exercise any of the other rights). However,
we may charge a reasonable fee if your request for access is
clearly unfounded or excessive. Alternatively, we may refuse to
comply with the request in such circumstances.</p>
<h4>What we may need from you</h4>
<p>We may need to request specific information from you to help
us confirm your identity and ensure your right to access the
information (or to exercise any of your other rights). This is
another appropriate security measure to ensure that personal
information is not disclosed to any person who has no right to
receive it.</p>
<h4>Right to withdraw consent</h4>
<p>In the limited circumstances where you may have provided your
consent to the collection, processing and transfer of your
personal information for a specific purpose, you have the right
to withdraw your consent for that specific processing at any
time. To withdraw your consent, please contact
<a href="mailto:mailto:[email protected]">[email protected]</a>.
Once we have received notification that you have withdrawn your
consent, we will no longer process your information for the
purpose or purposes you originally agreed to, unless we have
another legitimate basis for doing so in law.</p>
<h4>Data protection officer</h4>
<p>We have appointed a data protection officer (DPO) to oversee
compliance with this privacy notice. If you have any questions
about this privacy notice or how we handle your personal
information, please contact the DPO. You have the right to make a
complaint at any time to the Information Commissioner's Office
(ICO), the UK supervisory authority for data protection
issues.</p>
<h4>Changes to this privacy notice</h4>
<p>We reserve the right to update this privacy notice at any
time, and we will provide you with a new privacy notice when we
make any substantial updates. We may also notify you in other
ways from time to time about the processing of your personal
information.</p>
<p><strong>If you have any questions about this privacy notice,
please contact <a href="mailto:mailto:[email protected]">[email protected]</a>.</strong></p>
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